FY19 Mandatory Training Unit 1

The day care home provider is responsible for notifying the Illinois Child Care Bureau (ICCB), in advance, when she/he will be out of the home during any meal/snack service time.

The Building for the Future brochure details information about the Child and Adult Care Food Program (CACFP) and must be posted in a day care home for all to see.

CACFP is a federally-funded program and is administered locally by the Illinois State Board of Education.  The United States Department of Agriculture (USDA) sets the national reimbursement rates.  The current rate of reimbursement for a Tier 1 provider is:  Breakfast $1.31 lunch/ dinner $2.46 and snacks $0.73.  For a Tier 2 provider:   Breakfast $0.48 lunch/dinner $1.48 and snacks $0.20.

Meals/snacks and attendance must be recorded on a daily basis.  Menus can be recorded in KidKare, a Minute Menu™ product, or on the paper (scannable/bubble) menu form.  The provider should submit their menu by the 5^th of the following month to be processed in the first claim.

A CN label or a Product Formulation Statement (signed by the manufacturer) is required to be kept on record (at the day care home) to validate the components of combination food items that can be credited to the CACFP meal pattern.

Meal/snack serving time frames may not be more than 1 hour (60 minutes) for breakfast, lunch or dinner and ½ hour (30 minutes) for snacks.

The ICCB PROVIDER GUIDEBOOK must contain:  The site information sheet, permanent agreement, the three most current home visit reviews,current and previous year’s child enrollment forms for all children in care, mandatory training certificates and the child approval letter for household eligibility (if applicable).

Providers must keep their records for the current fiscal year (October 1- September 30) along with three prior years.  The current fiscal year and previous year must be kept on site for review.

CACFP guidelines allow for reimbursement of two meals and one snack OR two snacks and one meal per child per day.

The Infant Meal Pattern is divided into two age groups:  Age birth-5 months and age 6-11 months.  The infant meal pattern details the required food components and serving size for each meal/snack for each age group.

The Meal Pattern for Children is divided into three age groups:  Age 1-2, age 3-5 and age 6-12.  The meal pattern details the required food components and serving size for each meal/snack for each age group.

Every child enrolled in a day care (including own children) must have a completed Child Enrollment form on file in the Illinois Child Care Bureau office and in their ICCB PROVIDER GUIDEBOOK.  It is the provider’s choice to claim the child.

The Permanent Agreement is a contract between a day care home provider and the CACFP sponsoring organization.

Some of the goals of civil rights pertaining to the Child and Adult Food Program (CACFP) are:  equal treatment for all applicants and beneficiaries, knowledge of people’s rights and responsibilities, dignity and respect for all and to allow all families to receive CACFP and child care benefits.

A participant on the CACFP must include the Civil Rights Statement of non-discrimination on all materials produced by the day care home provider.   At a minimum, the following statement should be used:  This institution is an equal opportunity provider.

It is the responsibility of the day care home provider to inform a parent/guardian how to file a complaint about their day care business with the USDA Office of Adjudication in Washington DC.

A provider who participates in CACFP prepares and serves meals that meet CACFP meal patterns to enrolled children at no separate charge.

To claim a provider’s own/residential/foster child(ren), a Household Eligibility Application must be submitted to and approved by ICCB, which is valid for one year.  Upon approval, the provider may claim their own/residential/foster child(ren) only when a day care child is present and being served a meal/snack.   The child approval letter must be kept in your ICCB PROVIDER GUIDEBOOK.

If the day care provider will be closed, on a field trip with the day care child(ren), or not at home during a meal/snack service time, the provider must contact the ICCB office, in advance, via phone, or email.

Day care home providers must offer to supply at least one brand of iron-fortified infant formula to all infants in their care, regardless of whether they are claimed on the food program.