FY17 Mandatory Training Unit 1

The day care home provider is responsible for notifying the Illinois Child Care Bureau (ICCB), in advance, when she/he will be out of the home during any meal/snack service time.

To claim a provider’s own/residential/foster child(ren), a Household Eligibility Application must be submitted to and approved by ICCB, which is valid for one year.  Upon approval, the provider may claim their own/residential/foster child(ren) only when a day care child is present and being served a meal/snack.   The child approval letter must be kept in your ICCB Provider Guidebook.

The Building for the Future brochure details information about the Child and Adult Care Food Program (CACFP) and must be posted in a day care home for all to see.

Some of the civil rights goals are:  Equal treatment for all applicants and beneficiaries, knowledge of people’s rights and responsibilities, dignity and respect for all, and to allow all families to receive CACFP and child care benefits.

Meals and attendance must be recorded on a daily basis.  Menus can be recorded in KidKare, a Minute Menu™ product, or on the paper (scannble/bubble) menu form.  The provider should submit their menu by the 5^th of the following month to be processed in the first claim.

The Permanent Agreement is a contract between a day care home provider and the CACFP sponsoring organization.

If the day care provider will be closed, on a field trip with the day care child(ren), or not at home during a meal service time, the provider must contact the ICCB office, in advance, via phone, or email.

CACFP guidelines allow for reimbursement of two meals and one snack OR two snacks and one meal per child per day.

A provider who participates in CACFP prepares and serves meals that meet CACFP meal patterns to enrolled children at no separate charge.

Meal/snack serving time frames may not be more than 1 hour (60 minutes) for breakfast, lunch or dinner and ½ hour (30 minutes) for snacks.

Every child enrolled in a day care (including own children) must have a completed Child Enrollment form on file in the ICCB office plus a copy in your ICCB Provider Guidebook.  The provider chooses whether or not to claim the child.

Changes are coming to the Meal Pattern for Children and the Infant Meal Pattern.  ICCB will provide training at your next home visit.

A provider who participates in CACFP, must complete two hours of Mandatory Training each fiscal year.

A CACFP participant must include the Civil Rights Statement of non-discrimination on all promotional materials produced by the day care home provider.   At a minimum, the following statement should be used:  This institution is an equal opportunity provider.

CACFP is a federally-funded program and is administered locally by the Illinois State Board of Education.  United States Department of Agriculture (USDA) sets the national reimbursement rates.  The current rate of reimbursement for a Tier 1 provider is: Breakfast $1.31 lunch/dinner $2.46 and snacks $0.73.  For a Tier 2 provider:   Breakfast $0.48 lunch/dinner $1.49 and snacks $0.20.

Each actively-claiming day care home provider will be visited by their ICCB Program Advisor no less than three times a year.   Illinois State Board of Education or USDA monitors may visit a provider during a meal service time.  If a visit is not allowed when a day care home is open for business, reimbursement will be disallowed from the date of the attempted visit back to the first day of the month.

Providers must keep their records for the current fiscal year (October 1- September 30) along with three prior years.  The current fiscal year and previous year must be kept on site for review.

It is the responsibility of the day care home provider to inform a parent/guardian how to file a complaint about their day care business with the USDA Office of Adjudication in Washington DC.

Licensing guidelines must be followed at all times.  The capacity of the day care home is listed on the day care home provider’s license.  The ICCB Program Advisor is a mandated reporter therefore, they must advise the Department of Children and Family Services any time they observe the child’s safety being compromised.

The statutes and regulations of the USDA prohibit discrimination in Child Nutrition Programs based on race, color, national origin, age, sex, disability, or reprisal or retaliation for prior civil rights activity conducted or funded by the USDA.