An Illinois Child Care Bureau Program Advisor will come to your home to review all the rules and regulations of the program including how to claim your menus. CACFP participants are required to record meals/snacks and attendance daily. Meals/snacks must meet the Infant Meal Pattern (ages birth through 11 months) and/or Meal Pattern for Children (ages 1 through 12 years).
Keeping accurate meal and attendance records is simple when claiming online through KidKare by using any device with internet connection — Smart Phone, tablet, or desktop including Android, iPhone, iPad, PC, and Mac. On the first day of the month, review the previous month’s menus and attendance. If the information is correct and complete, submit your food program claim online via KidKare. Be sure to submit the claim online by the 5th day of the month to receive your payment by the end of the month.
Example: Food program claim for September (all September menus and attendance) should be submitted to the ICCB office on October 1 or by the 5th of the month.
Temporarily lose internet access? You must complete Daily Meal Worksheets.
ICCB continues to allow providers to use bubble/scannable menu forms (paper forms). You will need a #2 pencil to completely shade in each and every bubble required on the form which can be time-consuming. Accuracy is always important especially when using paper menu forms. Errors may occur when you do not completely fill in each bubble. Errors can be costly — it may cause a meal/snack to be disallowed which results in you receiving a smaller reimbursement. Paper claim forms must be mailed to the ICCB office and you are responsible for paying the proper postage. Mailing the paperwork to the ICCB office by the 5th day of the month will enable you to be part of the first claim.
Per USDA regulations, claims received 60 days past the last day of the claim month will not be reimbursed.